Less coordination. More control over operation and guest experience. Hotels with meeting and event facilities deal daily with complex schedules: from individual meetings to multi-day conferences that include accommodation, catering and multiple rooms.
Aqqo supports hotels in managing this entire process within one central system. From inquiry and proposal to execution and invoicing - including integration with your hotel PMS. This enables teams to collaborate more effectively and ensures a consistent guest experience.
Aligning hotel operations requires clear oversight
In hotels, meetings and events intersect with day-to-day hotel operations. Sales, banqueting, front office and finance often work with different systems and data sources. Especially with multi-day events and combinations of meeting rooms and hotel stays, this requires ongoing coordination.
When reservations, accommodation and financial processes are not aligned, errors, miscommunication and extra work occur. This impacts operational efficiency and, ultimately, the guest experience.
Bewezen in de praktijk
Aqqo wordt op dit moment vertrouwd door 2500+ locaties
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
Anne de Jong
Loetje
What Aqqo delivers for hotels
Aligned Collaboration Across Departments
All information about rooms, events and stays is combined in one system. This means sales, banqueting, front office and finance work with the same real-time data, reducing the need for internal coordination.
Structured Management of Multi-Day Events
Multi-day meetings involving multiple rooms, programmes and overnight stays remain organised and manageable. It is always clear what is scheduled per day, for whom and under which conditions - without separate schedules or manual checks.
Seamless Integration Between Meetings and Accomodation
Through integration with your hotel PMS, meetings, events and room reservations become part of one connected workflow. Planning, accommodation and agreements align seamlessly, preventing double bookings and inconsistencies.
One Unified Financial Workflow
Room hire, packages, accommodation and additional spending are combined within one financial process. This prevents fragmentation and ensures clear, consistent billing for guests or organisers.
Centralised Request and Availability Management
Requests for meetings and events are received centrally. Room and space availability is visible in real time, allowing quick responses and preventing double bookings.
Structured Proposals and Clearly Defined Agreements
Proposals are created with meeting rooms, packages and optional add-ons. All agreements are clearly recorded, so every department knows what has been arranged and under which terms.
Coordinated Multi-Day Planning for Rooms and Accommodation
For multi-day events, the correct rooms, programmes and hotel stays are linked per day. This keeps the overview clear, even when programmes vary or change during the event.
One Shared Source of Truth During Execution
During execution, all teams work with the same up-to-date information. Banqueting, front office and other departments have full visibility into planning, guests and arrangements, ensuring smooth collaboration.
Integrated Invoicing and Financial Control
Room hire, packages, accommodation and additional spending are brought together in one financial process. Invoicing and payments are synchronised with the hotel administration, maintaining consistency and control.
Aqqo grows with your hotel
Aqqo is used by both individual hotels and multi-property organisations. The platform supports growth in scale and complexity without creating fragmented processes.
New meeting rooms, additional hotel rooms or extra locations can easily be added while keeping central oversight and consistent workflows. This keeps the management of meetings and events clear and efficient, even as your organisation evolves.
Ready to streamline meetings, events and accommodation in one system?
Curious how Aqqo can help you organise meetings and events efficiently, in connection with accommodation and financial processes? We would be happy to show you how the platform fits your hotel’s operations and way of working.
Ready to streamline meetings, events and accommodation in one system?
Curious how Aqqo can help you organise meetings and events efficiently, in connection with accommodation and financial processes? We would be happy to show you how the platform fits your hotel’s operations and way of working.
Fully Connected to Your Workflow
The Online Booking Engine integrates seamlessly with other Aqqo modules:
